Using Time Management Effectively
Steve Razz
If there is one thing most managers would like to have more of, is time, time to take care of the really important things that unfortunately we lose focus of. Here are some tips to help optimize your time:
Organization
Having an organized workplace is crucial. Remove clutter, make sure your files are in order, and have the utilities ready to manage workflow. When we are talking about optimizing time, it would only make sense to have items organized so that they can be found quickly and efficiently, use labels as much as possible, and have a common work flow, not one that can only be understood by you. Once the clutter has been removed, everything should be filed or away with the exception of what you are currently working on.
Workflow Management
Regardless of where the material is coming from, electronic or paper, it all needs to be managed. The best way to approach this is one message or one piece of paper at a time. Studies have shown the most effective work is accomplished the first time the task is touched, So remember the four D's, See if the task cane be delegated, deleted, deferred or just do it. If you approach the task this way, it will have more exposure to others and therefore will be done more quickly, and efficiently.
Using Calendars, It is important to use calendars to record reminders, appointments, meetings, and due dates for tasks. Additionally you can log persons responsible for certain tasks.
Lists, If you have many tasks, it is not uncommon to have literally hundreds of tasks, use a list to prioritize projects, actions, and things you're waiting for.
Planning
The following are the basic steps in planning:
- Setting goals - Each project should have an action plan, an action plan lays out the steps necessary to achieve your goal. The goal should be achievable and well defined.
- Listing Tasks - Rather than listing all the tasks, it is more manageable to list only the tasks that are due either for the day, or for the week, depending on the load. Looking at only a few tasks at a time, it will give you a sense of accomplishment more quickly and frequently when completed.
- Review - By reviewing your list of projects and the associated actions often, long term planning is more manageable.
Priorities
As the project evolves, some priorities will change. It is important to review the items that are urgent and important. This will help you and your team focus and stay on track. Depending on the complexity of the project, it may be necessary to review priorities daily.
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About The Author
Steve enjoys writing articles on topics he has a passion for. Please check out his latest website at http://enamelrings.org which helps people find the best Enamel Rings and information they are looking for when searching for enamel jewelery
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